LY Detective Agency Kenya Limited
of Practice Terms & Conditions
The following procedures, set out
below, form the basis upon which LY Detective Agency Kenya Limited carries out
its professional service for clients. In accordance with good business practice
and within a set of generally agreed principals and code of conduct, it sets
out as clearly as possible, in general terms, what standards of service may be
expected by LY’s clients. Similarly, it also sets out what LY may expect from
its clients in return.
Where the name LY is used
throughout this document the name is deemed to also refer to the trading names
of LY Detective Agency Kenya Limited.
Hours of Business
1.1 LY offers a 24 hour service.
All calls, at all hours, will be answered by an officer of the company. Normal
office hours are from 0900 to 1700 at our Head Office at AMBANK HOUSE, 12-14th
Floor, Utalii Lane, Nairobi or by appointment. Our official lines :
+2547 21 33 1944, +2547 33 33 1944 and +2547 77 33 1944
1.2 We are pleased to see clients
by appointment at our offices, but we are also happy to see clients at their
home or at their business premises or other preferred areas, if this is more
1.3 Instructions for overseas
assignments can be taken at our Head Office in Nairobi.
Responsibility and Communication
2.1 Instructions can be given over
the telephone, in a personal meeting at any of the venues mentioned above, or
in writing via email or WhatsApp (+2547 2133 1944 or +2547 3333 1944). Wherever
possible, instructions will be confirmed by the client in writing, thus
ensuring clarity of instruction and increasing efficiency.
Should there be any aspect of our work or service with which you are not
entirely happy – which we trust will be unlikely – please raise the matter with
any Director at the earliest possible opportunity. In writing to either our
Head Office address or via email to
2.3 You will be informed of the
name of the person that is handling your case and where appropriate, of any
other lines of communication, and points of contact.
2.4 When you telephone our office
wherever possible you will be put through to the appropriate person to take
your instructions, or the person that is already dealing with your case.
However, if they are unavailable when you call, please speak with a
Personal Assistant who may be able to deal with your enquiry, take your
instructions, or take a message.
2.5 LY Detective Agency Kenya
Limited makes every attempt to verify the credentials of clients, to establish
that they have lawful reasons to instruct an investigation to be conducted.
2.6 LY Detective Agency Kenya
Limited will carry out all investigations within the confines of the law, and
within the bounds of morality and professional ethics.
2.7 Our prime commitment is to our
clients and to respect the best interest of clients by maintaining the highest
standard of proficiency, and reporting to clients all the facts ascertained,
whether they be advantageous or detrimental, and nothing be withheld from
clients, save by dictates of law.
2.8 We will respect the privacy of
clients and their lawful confidences, and ensure that services are adequately
secure to protect privacy and to guard against inadvertent disclosure of
2.9 All our staff are committed to
delivering a high quality of service, in what we hope is as helpful and
friendly a manner as possible. We employ staff with the relevant knowledge,
skills and competencies to meet the needs of our clients, with a commitment to
perform all professional duties in accordance with the highest moral
principles, in a manner which will not bring the industry into disrepute, and
to ensure that all employees, or other persons paid to assist an investigation,
adhere to this code of ethics.
2.10 We may from time to time use
3rd party sources and/or persons to complete an investigation.
External Third Parties including:
(a) Service providers who provide allied investigative services solely in
connection with your matter eg. Criminal Records Check, Medical Examination, DNA References etc…
• We do not allow our third-party
service providers to use your personal data for their own purposes.
3.1 LY Detective Agency Kenya
Limited will make every effort possible to ensure the accuracy of any
information (in any form) supplied, to the best of the knowledge, information
and belief of LY. Information supplied will be rechecked if it is subsequently
found to be incorrect.
3.2 Any information (in any form)
supplied by LY is done so on the understanding that it is for the sole use of
the instructing client and any such information (in any form) shall not be
disclosed, transmitted or copied in any way whatsoever, without the written
permission of LY.
3.3 Should any information (in any
form) supplied by LY be subsequently passed to any third party, by any means
whatsoever without LY’s permission (as referred to above) LY shall not be
responsible for any liability, loss, loss of profit, additional expense and any
form of damages whatsoever for such unauthorized disclosure.
4.1 Where equipment has been
obtained and/or constructed to a customer’s specification and at their request,
LY Detective Agency Kenya Limited
retains the right to charge the full quoted fee and disbursements should there
be any change in the customer’s requirements irrespective of reason or
4.2 All equipment dispatched from
our Head office in Nairobi, is thoroughly checked in full working order before
dispatch, any items not received in full working order need to be reported to
our Head office within 24 hours of receipt.
4.3 Any bespoke equipment is
non-returnable and non-refundable.
5.1 For our scale of charges please
refer to our price list, or to any agreement reached, specific to your
particular contract with the LY Detective Agency Kenya Limited.
5.2 Rates stated may not be
appropriate in cases of exceptional urgency, complexity or responsibility.
Where such circumstances exist, we must reserve the right to revise rates by
5.3 In all cases, (and this
includes fee estimates) VAT and disbursements are charged in addition.
Estimates are given on the basis that the case proceeds reasonably smoothly and
without undue complication or delay: If it seems that these factors will cause
the estimate to be exceeded we will give you as much notice as possible, and
reserve our right to revise the estimate.
5.4 Fees are payable whether or not
a case is successfully concluded or completed unless superseded by prior
agreement, as may be the case in some instances, for certain categories of
6.1 Our charges are payable
immediately upon completion of the assignment and our account being rendered,
in the absence of any prior agreement (such as for legally aided matters) for
the payment of a client account. In most circumstances our clients are asked to
pay a retainer fee (deposit) before the commencement of any enquiry. In certain
matters full payment may be required prior to commencement of the
6.2 Any disbursements that we
incur on your behalf are payable by you in advance, and therefore we do ask you
to settle such amounts promptly, or risk delays to your case.
6.3 Payments can be accepted by the
following methods:- Cash (only by authorized Agent), Cheque, KCB Account 1161576703, Sarit
Centre Branch and M-Pesa Till Number- 111112.
7.6 In the event of written
cancellation by the client of any service prior to the service being commenced,
the client shall be responsible for all costs incurred by the company for
administration, due diligence and file creation usually 25%. Payment of these
costs becomes due immediately.
7.7 In respect to surveillance
inquiries, or any other ‘pre- booked’ investigation, written cancellation
within 48 hours will be liable to 30% of the fee quoted whilst cancellation
24hrs or less will render the full fee liable.
7.8 These terms and conditions
shall be governed by Kenya Law and any dispute arising out of or in connection
with the same shall be determined by the Kenyan Courts, and for these purposes
‘written cancellation’ refers to email.
Long distance selling rules
8.1 Due to the nature of the
services provided LY Detective Agency Kenya Limited opt out of the long
distance selling rule, as the majority of cases commence immediately telephone
instruction / email instructions are received by us, for the best benefit of
8.2 In line with our data
protection policy, please be aware that all closed case files are destroyed
within a six week period. If you require further clarification please contact
your case manager.
9.1 Due to the nature and speed
that an investigation is required to commence, we are happy to undertake inquiries from telephone instructions, but we would ask that clients give us as
much detail as possible to confirm their identity, due to the due diligence we
need to perform, to ensure we are acting within legal and moral guidelines and
in accordance with the Code of Ethics of the World Association of Professional
Investigators in which we hold Corporate Membership. We are able to supply
written contracts but in the absence of this, we rely on our telephone
contract/verbal agreement. All dates and times of all telephone calls are